Effective as of 20th July 2019
Alison Quinn Virtual Assistant (the “Company”) is committed to
safeguard the information you provide to us and to assist you in making informed
decisions when using our Service.
For purposes of this Agreement, “Site” refers to the Company’s
website, which can be accessed at www.alisonquinnvirtualassistant.co.uk.
“Service” refers to the Company’s services accessed via the Site,
in which users can outsource administration.
The terms “we,” “us,” and “our” refer to the Company.
“You” refers to you, as a user of our Site or our Service.
By accessing our Site or our Service, you accept our Privacy
INFORMATION WE COLLECT
Alison Quinn Virtual Assistant collects “Non-Personal Information” and “Personal
Information” in the categories described below.
Alison Quinn Virtual Assistant will process information about your use of our website and
services (“usage data”). The usage data may include
(1) the browser types and versions used
(2) the operating system used by the accessing system
(3) the website from which an accessing system reaches our website
(4) the sub-websites
(5) the date and time (so-called timestamp) of access to the
(6) an Internet protocol address (IP address)
(7) the Internet service provider (ISP) of the accessing system
(8) the geographical location of the user
(9) the page views and site navigation paths
(10) the pattern of the
users’ use of the service with regards to timing and frequency
(11) any other similar
data and information that may be used in the event of attacks on our
information technology systems.
The source of the usage
data is Google Analytics. The usage data collected is needed to:
(1) deliver the content of our website correctly
(2) optimise the content of our website as well as any
(3) ensure the long-term viability of our information technology
systems and website technology
(4) provide law enforcement authorities with the information
necessary for criminal prosecution in case of a cyber-attack.
In order to process this information, we have legitimate
interests in monitoring and improving our website.
Alison Quinn Virtual Assistant may process information that you provide to us for the
purpose of subscribing to our email notifications and/or newsletters
(“notification data”). Our newsletter may only be received by the
(1) the user has a valid email address and
(2) the user registers for the newsletter shipping.
A confirmation email will be sent to the email address registered
by a user for the first time for newsletter shipping, for legal reasons, in a
double opt-in procedure. The confirmation email is used to prove whether the
owner of the email address as the user is authorised to receive the newsletter.
When the user registers for the newsletter, we also store the IP
address of the computer system assigned by the Internet service provider (ISP)
and used by the user at the time of the registration, as well as the date and
time of the registration. The purpose of the collection of this data is to
legally protect Alison Quinn Virtual Assistant by ensuring understanding of the possible misuse of the
email address of a user at a later date. The personal information collected as
part of a registration for the newsletter will only be used to send our
The subscription to the newsletter may be terminated by the user
at any time. The consent to the storage of personal data, which the user has
given prior to the shipping of the newsletter, may be revoked at any time. For
the purpose of revoking consent, a corresponding link for unsubscribing is
found in each newsletter.
Enquiry data, correspondence
data and customer relationship data
Alison Quinn Virtual Assistant may process information contained in any enquiry you submit
to us regarding our services and products (“enquiry data”). If a user
contacts us via email or via a contact form, the personal information
transmitted by the user is automatically stored.
The personal information may include:
(1) the user’s contact information
(2) the user’s name
(3) the name of the user’s employer
(4) the user’s job title or role
(5) the metadata associated with the communication
(6) and information contained in communications between the user
and Alison Quinn Virtual Assistant
Such personal data transmitted on a voluntary basis by a user to Alison Quinn Virtual Assistant are stored for the purpose of processing or contacting the
user, managing our relationships with customers, keeping records of
communication with the user, and promoting our products and services to
HOW WE USE AND SHARE INFORMATION
trade, rent or otherwise share for marketing purposes your Personal Information
with third parties without your consent. We do share Personal Information with
vendors who are performing services for the Company, such as the servers for
our email communications who are provided access to user’s email address for
purposes of sending emails from us. Those vendors use your Personal Information
In general, the Personal Information you provide to us is used to
help us communicate with you. For example, we use Personal Information to
contact users in response to questions, solicit feedback from users, provide
technical support, and inform users about promotional offers.
In general, we use Non-Personal Information to help us improve the
Service and customise the user experience. We also aggregate Non-Personal
Information in order to track trends and analyse use patterns on the Site. This
Information and we reserve the right to use and disclose such Non-Personal
Information to our partners, advertisers and other third parties at our
Legal purpose of the processing
of personal data
Alison Quinn Virtual Assistant may process any of your personal information identified in
of legal claims, both in court proceedings and in an administrative or
out-of-court procedure. The legal basis for this processing is the protection
and assertion of our legal rights, your legal rights and the legal rights of
Alison Quinn Virtual Assistant may also process any of your personal information identified
maintaining insurance coverage, managing risks, fulfilment of tax obligations,
or obtaining professional advice. The legal basis for this processing is the
proper protection of our business against risks.
RETAINING AND DELETING YOUR PERSONAL INFORMATION
The personal information that we process for any purpose or
purposes will not be kept for longer than is necessary for the expressed purpose.
We will retain your personal data as follows:
(a) email address, IP addresses,
name and contact details will be retained for a minimum period of 7 years and
for a maximum period of 10 years.
In some instances, it
is not possible for us to specify in advance the periods for which your
personal information will be stored by us. In such cases, we will determine the
period of retention based on the following criteria:
(a) the period of retention of IP
addresses, name and contact details will be determined based on the
continuation of contact with you.
YOUR DATA PROTECTION RIGHTS UNDER THE GENERAL DATA PROTECTION
If you are a resident of the EEA, you have the following data
● If you wish to access, correct, update, or request deletion of
your personal information, you can do so at any time by emailing office@alisonquinnvirtualassistant.
● In addition, you can object to the processing of your personal
information, ask us to restrict the processing of your personal information or
request portability of your personal information.
● You have the right to opt-out of marketing communications we send
you at any time. You can exercise this right by clicking on the “unsubscribe”
or “opt-out” link in the marketing emails we send you. To opt-out of
other forms of marketing, please contact us by emailing office@alisonquinnvirtualassistant.
● Similarly, if we have collected and process your personal
information with your consent, then you can withdraw your consent at any
time. Withdrawing your consent will not affect the lawfulness of any
processing we conducted prior to your withdrawal, nor will it affect the
processing of your personal information conducted in reliance on lawful
processing grounds other than consent.
● You have the right to complain to a data protection authority
about our collection and use of your personal information. For more
information, please contact your local data protection authority.
We respond to all requests we receive from individuals wishing to
exercise their data protection rights in accordance with applicable data
LINKS TO OTHER WEBSITES
As part of the Service, we may provide links to or compatibility
with other websites or applications. However, we are not responsible for the
privacy practices employed by those websites or the information or content they
to your use of a third party website accessed by selecting a link on our Site
or via our Service. To the extent that you access or use the Service through or
website or application will apply to your access or use of that site or
application. We encourage our users to read the privacy statements of other
websites before proceeding to use them.
We may update this policy from time to time by publishing a new
version on our website. You should check this page occasionally to ensure you
are happy with any changes to this policy. We may notify you of significant
changes to this policy by email or by placing a prominent notice on our site.
Significant changes will go into effect 30 days following such notification.
Non-material changes or clarifications will take effect immediately. You should
periodically check the Site and this privacy page for updates.
This website is owned and operated by Alison Quinn Virtual Assistant.
practices of this Site, please contact us by sending an email to office@alisonquinnvirtualassistant.
DATA PROTECTION OFFICER
Our data protection officer’s contact details are: office@alisonquinnvirtualassistant.